MINUTES OF MEETING HIGHLAND MEADOWS WEST
COMMUNITY DEVELOPMENT DISTRICT

The continued meeting of the Board of Supervisors of the Highland Meadows West Community Development District was held on Wednesday, June 19, 2019 at 9:30 a.m. at 346 E Central Ave, Winter Haven, Florida.

Present and constituting a quorum were:

Rennie Heath Lauren Schwenk Andrew Rhinehart Patrick Marone

Chairman
Vice Chairperson Assistant Secretary Assistant Secretary

Also, present were:

Jill Burns
Roy Van Wyk Patrick Marone Jane Gaarlandt Sonali Patil

District Manager District Counsel Developer's Office
Davenport Road South CDD Davenport Road South CDD

The following is a summary of the discussions and actions taken at the June J 9, 2019 Highland Meadows West Community Development District 's Continued Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Bums called the meeting to order and stated that the supervisors listed above were in attendance, constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
There being no members of the public present, the next item followed.

TIDRD ORDER OF BUSINESS	Organizational Matters
Appointment of Individual to Fulfill the Board Vacancy with a Term Endjng November 2020

Ms. Burns noted there is a vacancy on the Board because John Mazuchowski resigned.
Ms. Schwenk nominated Patrick Marone to fill the vacant position.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the Appointment of Patrick Marone to Fulfill  the Board Vacancy, was approved.

Administration of Oath to Newly Appointed Supervisors
Ms. Bums administered the oath of office and swore in Mr. Marone.

Consideration of Resolution 2019-03 Electing Vice Chairperson
Ms. Burns explained that John Mazuchowski was Vice Chairman, so they needed to appoint another Board member to the position. The Board decided to elect Lauren Schwenk as Vice Chairperson and Patrick Marone as Assistant Secretary.

On MOTION by Mr. Heath, seconded by  Mr. Rhinehart,  with all in favor, Resolution 2019-03 Electing Lauren Schwenk as Vice Chairwoman and Appointing Patrick Marone as Assistant Secretary, was approved.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the April 10, 2019
Board of Supervisors Meeting and the April 23, 2019 Continued Meeting
Ms. Burns presented the April 10th, 2019 Board of Supervisors meeting and the April  23rd, 2019 continued meeting. She asked for any comments, corrections, or additions to the minutes. The Board had no corrections.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the minutes of the April 10th Board of Supervisors Meeting and April 23rd continued meeting, was approved as presented.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2019-07
Direct Purchase
Ms. Bums explained that this resolution states that the District would have significant savings and a cost reduction by purchasing materials directly. The resolution would authorize the engineer or manager to sign off on purchase orders.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart,  with all in favor, Resolution 2019-07 Direct Purchase, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2019-08
Ratifying the Sale of Bonds
Ms. Burns noted they closed on the bonds a few weeks prior, and this resolution ratifies any of the actions taken by District staff and the Chairman at that bond closing. It confirms the sale of the $6,385,000 worth of bonds.

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, Resolution 2019-08 Ratifying the Sale of Bonds, was approved.

SEVENTH ORDER OF BUSINESS	Consideration Management Agreement

of	Construction Personnel		Leasing

Ms. Burns noted this was a Leasing Agreement with the developer to provide certain administrative personnel to assist the manager and District Engineer with the administration and processing of construction related activities. Mr. Heath noted he would abstain from the vote.

On MOTION by Ms. Schwenk seconded by Mr. Rhinehart, with Mr. Marone in favor and Mr. Heath abstaining, the Construction Management Personnel Leasing Agreement, was approved.

EIGHTH ORDER OF BUSINESS	Public	Hearing	on	the	Adoption	of
Amenity Facility Policies
Public Comments and Testimony
Ms. Burns noted there was an ad placed in the paper for a joint hearing with Davenport South on the adoption of amenity policies.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, Opening the Public Hearing, was approved.

Ms. Burns asked for any public comments. Hearing none, the next item followed.

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk, with all in favor, Closing the Public Hearing, was approved.

Board Comments
Ms. Bums asked for any comments from the Board. Hearing none, the next item  followed.

Consideration of Resolution 2019-09 Adopting Amenity Policies
Ms. Bums presented Resolution 2019-09 and noted it would adopt the Amenity Center Policy as well as the fees associated. Ms. Bums asked for any questions or comments on the policies.

On MOTION by Mr. Schwenk, seconded by Mr. Rhinehart, with  all in favor, Resolution 2019-09 Adopting Amenity Policies, was approved.

NINTH ORDER OF BUSINESS
Attorney
Mr. Van Wyk had nothing further to report.

Staff Reports

Engineer
There being none, the next item followed.

District Manager's Report
Approval of Check Register
Ms. Bums noted the total amount of the check register was $5,691.29.

On MOTION by Mr. Rhinehart, seconded by Mr. Heath,  with all in favor, the Check Register totaling $5,691.29, was approved.

Balance Sheet and Income Statement
Ms. Bums presented the financial statements and asked for any questions.

Ratification of Requisitions #4-8
Ms. Bums noted the requisitions had already been signed off by the Chairman and Engineer and funded, they just needed to be ratified.

On MOTION by Mr. Heath, seconded by Mr . Rhinehart,  with all in favor, Requisitions #4-8, were ratified.

Presentation of Number of Registered Voters - 0
Ms. Bums noted there are no registered voters in Highland Meadows West CDD.

TENTH ORDER OF BUSINESS
There being none, the next item followed.

Other Business

ELEVENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
Ms. Bums asked for comments from the Board, the Board had none.

TWELTH ORDER OF BUSINESS	Adjournment
Ms.  Bums  noted  the  next  meeting  was  scheduled   for  July  10th•	The  meeting  was adjourned.

On MOTION by Mr. Rhinehart, seconded by Mr. Heath, with all in favor, the meeting was adjourned.

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ChairmanNice Chairman