MINUTES OF MEETING HIGHLAND MEADOWS WEST
COMMUNITY DEVELOPMENT DISTRICT

The Meeting of the Board of Supervisors of the Highland Meadows West Community Development District was held on Wednesday, July 10, 2019 at 3:00 p.m. at 346 E Central Ave, Winter Haven, Florida.

Present and constituting a quorum:

Rennie Heath Lauren Schwenk Andrew Rhinehart Patrick Marone Keaton Alexander

Chairman
Vice Chairwoman Assistant Secretary Assistant Secretary Assistant Secretary

Also, present were:

Jill Bums
Roy Van Wyk
Dennis Wood via phone

District Manager, GMS Hopping Green & Sams Wood & Associates

The following is a summary of the discussions and actions taken at the July 10, 2019 Highland Meadows West Community Development District's Continued Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms.-Burns called the meeting to order and stated that the supervisors listed above were in attendance, constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
There being no members of the public present, the next item followed.

TIDRD ORDER OF BUSINESS	Approval of Minutes of the June 19, 2019
Board Meeting

On MOTION by Mr. Heath, seconded by Mr. Rhineheart,  with all in favor, the Minutes of the June 19, 2019 Board Meeting, was approved.

Ms. Burns presented the June 19th, 2019 Board of Supervisors meeting and asked for any comments, corrections, or additions to the minutes. The board had no corrections.

FOURTH ORDER OF BUSINESS
Budget

Public Hearing

Consideration of Resolution 2019-10 Adopting the Fiscal Year 2020 Budget and Relating to Annual Appropriations

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, Opening the Public Hearing, was approved.

Ms. Burns noted the ad was placed for the public hearing and the budget was sent to the county at least 60 days prior to this public hearing date. Ms. Burns asked for a motion  to open  the public hearing.

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk,  with all in favor, Closing the Public Hearing, was approved.

Ms. Burns noted there were no members of the public present and asked for a motion to close the public hearing.

Ms. Burns presented Resolution 2019-10 adopting the fiscal year 2020 budget and appropriating funds. She noted the budget would be developer funded for the upcoming year, the total amount is $265,700. The interlocal agreement with Davenport Road South totals $48,958. The other operations and maintenance items on the budget are estimates.  Ms. Burns asked for  any questions or changes to the budget. The board had no changes to the budget.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, Resolution 2019-10 Adopting the Fiscal Year 2020 Budget and Relating to Annual Appropriations, was approved.

FIFTH ORDER OF BUSINESS

Consideration	of	Developer	Funding Agreement for Fiscal Year 2020

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Developer Funding Agreement for Fiscal  Year  2020, was approved.

Ms. Burns noted two entities, HMD West and Cassidy Holdings, were entering the Funding Agreement for Fiscal Year 2020. She noted the 266 platted lots will pay 67% of the budget and the 130 lots pay 33%. The board had no questions or changes to the Funding Agreement.

SIXTH  ORDER OF BUSINESS	Consideration of Revised Proposal from
VGlobal Tech to Include Quarterly Site Audit

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Revised Proposal from VGlobal Teach to Include Quarterly Site Audit Option 2 totaling $1,450, was approved.

Ms. Burns suggested going with option 2 totaling $1,450.

SEVENTH  ORDER OF BUSINESS	Ratification of Acceptance of Fiscal Year
2018 Audit

On MOTION by Mr. Heath seconded by Mr. Rhinehart, the Fiscal Year 2018 Audit, was ratified.

Ms. Burns referred to page 21 of the report which contained the summary of the audit. There were no instances of noncompliance and no findings. It was sent to the state by the June 30th deadline.

EIGHTH  ORDER OF BUSINESS	Consideration	of   Disclosure	of Public
Financing

On MOTION by Mr. Heath, seconded by Mr. Rhinehart,  with all  in favor, the Disclosure of Public Financing, was approved.

Ms. Burns noted this will be recorded by the clerk of the courts to notice people of the assessments on the land within the district. It will also be given out to residents at closing as required by statute.

NINTH ORDER OF BUSINESS	Consideration	of	Resolution	2019-11
Directing the Chairman and District Staff to File a Petition Amending District Boundaries

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, Resolution 2019-11 Directing the Chairman and  District Staff to File a Petition Amending District Boundaries, was approved.

Ms. Burns presented Resolution 2019-11 and noted there was a request from the Developer that their 10 additional acres adjacent to the existing district be annexed into the district. This resolution would authorize district staff to get the petition ready to file.

TENTH ORDER OF BUSINESS	Consideration of Boundary Amendment
Funding Agreement

On MOTION by Mr. Heath, seconded  by Mr. Rhinehart,  with all in favor, the Boundary Funding Amendment, was approved.

Ms. Burns noted they would fill in the entity Orchid Terraces Group on the funding agreement and update it.

ELEVENTH ORDER OF BUSINESS
Attorney
Mr. Van Wyk had nothing further to report.

Staff Reports

Engineer
Mr. Wood had no further comments or the board. He noted he would have the information  for  the  funding  amendment  that  evening.  Mr.  Heath  stated  they  need  to  frle~ an application for the additional 10 acres for a small scale. Mr. Wood stated they have  already started the process to annex it to the city. Mr. Heath stated that he would call Mr. Wood after the meeting to further .discuss the issue.

District Manager's Report
Approval of Check Register
Ms. Burns noted the total amount of the check register through July 1st was $16,686.17.

On MOTION by Mr. Heath seconded by Mr. Rhinehart, with all in favor, the Check Register totaling $16,686.17, was approved.

Balance Sheet and Income Statement
Ms. Burns presented  the financial statements and asked for any questions.

Approval of Fiscal Year 2020 Meeting Schedule

On MOTION by Mr. Heath, seconded by Mr. Rhinehart,  with all  in favor, the Fiscal Year 2020 Meeting Schedule, was approved.

Ms. Burns presented the Fiscal Year 2020 Meeting Schedule. She noted the dates would stay on the second Wednesday of each month at 3:00 p.m. The board had no changes to the schedule.

TWELTH ORDER OF BUSINESS
There being none, the next item followed.

Other Business

THIRTEENTH  ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
Ms. Burns asked for comments from the board, the board had none.

FOURTEENTH ORDER OF BUSINESS
The meeting was adjourned.

Adjournment

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the meeting was adjourned.