MINUTES OF MEETING IDGHLAND MEADOWS WEST
COMMUNITY DEVELOPMENT DISTRICT

The Regular Meeting of the Board of Supervisors of the Highland Meadows West Community Development District was held on Wednesday, February 12, 2020 at 3:00 p.m. at 346 E. Central Ave., Winter Haven, Florida.

Present and constituting a quorum:

Rennie Heath Lauren Schwenk Andrew Rhinehart Patrick Marone

Chainnan  Vice Chairman
Assistant Secretary Assistant Secretary

Also, present were:

Jill Bums
Roy Van Wyk

District Manager, GMS Hopping Green & Sams

The following is a summary of the discussions and actions taken at the February 12, 2020
Highland Meadows West Community Development District's Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns ca11ed the meeting to order and stated that the supervisors listed above were in attendance, constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
There being no members of the public present, the next item followed.

THIRD ORDER OF BUSINESS	Approval of Minutes of the January 8,
2020 Board Meeting

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Minutes of the January 8, 2020 Board Mee ting, were approved.

Ms. Bums presented the minutes of the January 8, 2020  Board of Supervisors  meeting and asked for any comments, corrections, or additions to the minutes. The board had no changes.

FOURTH ORDER OF BUSINESS	Public Hearings

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor , Opening the Public Hearing, was approved.

Public Hearing on the Imposition of Special Assessments

Consideration of Resolution 2020-07 Equalizing, Approving, Confirming and Levying Special Assessments on Property Specially Benefitted by the District's Improvements
Ms. Burns reviewed the exhibits to the resolution, the Engineer's Report  and Methodology. Mr. Van Wyk stated that there were no changes in the Engineer's Report from the previous version adopted when they set the public hearing. Using that Engineer's Report, Ms. Bums' office prepared the updated Assessment Methodology Report.
Mr. Van Wyk asked Ms. Burns to confmn on the record that the assessments previously proposed, as set forth in the Assessment Methodology Report, are fair and  reasonably apportioned across the product types. Ms. Bums stated that they are. Mr. Van Wyk asked Ms. Burns if it was her opinion that the benefit received from the improvements is equal to or in excess of the assessments that are placed on the property. Ms. Burns answered yes.
Mr. Van Wyk explained the specific findings that Resolution 2020-07 makes with respect to the project and cost of the project. Ms. Bums asked the board for any questions, the board had none.

On MOTION by Mr. Heath, seconded by Mr. Marone, with all in favor , Resolution 2020-07 Equalizing, Approving, Confirming and Levying Special Assessments on Property Specially Benefitted by the District's Improvements, was approved.

On MOTION by Mr. Heath, seconded by  Mr. Rhinehart,  with all in favor, Closing the Public Hearing, was approved.

Public Hearing on the District's Use of the Uniform Method of Levying,
Collection, & Enforcement of Non Ad-Valorem Assessments
Consideration of Resolution 2020-08 Expressing  the  Districts Intent to Utilize the Uniform Method of Collection

On MOTION by Mr. Rhinehart,  seconded by Mr. Heath, with all  in favor, Opening the Public Hearing, was approved.

On MOTION by Mr. Heath, seconded by Mr. Rhineheart,  with all in favor, Resolution 2020-08 Expressing the District's Intent to Utilize the Uniform Method of Collection, was approved.

Ms. Burns explained that Resolution 2020-08 will allow them to use the Polle County tax bill to collect assessments, but it does not obligate them to do so until they are ready. The board had no questions on the resolution.

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk, with all in favor, Closing the Public Hearing, was approved.

FIFTH ORDER OF BUSINESS

Consideration of Series 2020 Developer Agreements (Assessment Area 2 and Assessment Area 3)

Ms. Burns noted that there are two agreements in the agenda package,  one  for Assessment Area 2 and one for Assessment Area 3. The agreements are the same but have different development groups. Ms. Burns stated that the motions would approve agreements for both assessment areas.

True-Up Agreements
Ms. Burns noted the Assessment Area 2 agreement is with Orchid Terrace Development, LLC and Assessment Area 3 is with Orchid Terrace Group, LLC. The True-Up  Agreements states that the Developer, if required, would make true-up payments related to the assessment areas subject to the terms outlined in the agreement. The board had no questions on the agreements.

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the True-Up Agreements, were approved.

Collateral Assignment Agreements
Ms. Bums noted the Assessment Area 2 agreement is with Orchid Terrace Development, LLC and Assessment Area 3 is with Orchid Terrace Group, LLC. The Collateral Assignment Agreements states that in the event of a default, the Developer will sign the district their development rights, permits, entitlements, and work  relating  to the development  of the project for each of the assessment areas. The board had no questions.

On MOTJON by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Collateral Assignment Agreements, were approved.

Completion Agreements

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Completion Agreements, were approved.

Ms. Burns noted the Assessment Area 2 agreement is with Orchid Terrace Development, LLC and Assessment Area 3 is with Orchid Terrace Group, LLC. The Completion Agreement states that the Developer will agree to complete or provide  the funds to the district  to complete the portion of the project not funded by the proceeds of the assessment area bonds outlined in the Capital Improvement Report.

Acquisition Agreements

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Acquisition Agreements, were approved.

Ms. Burns noted the Assessment Area 2 agreement is with Orchid Terrace Development, LLC and Assessment Area 3 is with Orchid Terrace Group, LLC. Ms. Burns noted  to avoid  delays in construction the Developer has advanced funds to complete or start certain projects and the district would like to acquire some of those improvements from the developer once they are completed or assign those contracts.

Declarations of Consent
Ms. Burns noted the Assessment Area 2 agreement is with Orchid Terrace Development, LLC and Assessment Area 3 is with Orchid Terrace Group, LLC. Ms. Burns noted the

declarations would be recorded and she asked for approval of authorization of staff to record the documents.

On MOTION by Mr. Heath, seconded by  Mr. Rhinehart,  with all in favor, the Declarations of Consent and Authorization of Staff to Record the Documents, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2020-09
Supplemental	Assessment	Resolution (Series 2020A, AA2 Project)

On MOTION by Mr. Heath, seconded by Mr. Rhinehart,  with  all in favor, the Resolution 2020-09 Supplemental Assessment Resolution (Series 2020A, AA2 Project), was approved.

Ms. Bums stated that Resolution 2020-09 is for Assessment Area 2. The  resolution outlines the exact terms of the bonds that will be issued related to that  assessment  area. The  board had no questions.

SEVENTH ORDER OF BUSINESS	Consideration	of	Resolution	2020-10
Supplemental	Assessment	Resolution (Series 2020A, AA3 Project)

On MOTION by Mr. Heath, seconded by Mr.  Rhinehart,  with all in favor, Resolution 2020-10 Supplemental Assessment Resolution (Series 2020A, AA3 Project) was approved.

Ms. Burns stated that Resolution 2020-10 is for Assessment Area 3. The board had no questions on the resolution.

EIGHTH ORDER OF BUSINESS	Consideration	of	Resolution	2020-11
Adopting an Internal Controls Policy

On MOTION by Mr. Rhinehart, seconded by Mr. Heath, with all  in favor, Resolution 2020-11 Adopting an Internal Controls Policy, was approved.

Ms. Bums stated that the district is statutorily required to establish internal controls designated to detect fraud, waste, or abuse.

February 12, 2020	Highland Meadows West COD

NINTH ORDER OF BUSINESS	Consideration	of	Uniform	Collection
Agreement	with	Polk	County	Tax Collector

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Uniform Collection Agreement with Polk County Tax Collector, was approved.

Ms. Burns noted that if the district would like to be collected on roll this year, they would need to enter into the agreement.

TENTH ORDER OF BUSINESS
Attorney
Mr. Van Wyk had nothing further to report.

Staff Reports

Engineer
There being none, the next item followed.

District Manager's Report
Approval of Check Register
Ms. Burns asked if there were any questions regarding the check register totaling

On MOTION by Mr. Heath, seconded by Mr. Rhinehart,  with all in favor, the Check Register, was approved.

$4,720.82. The board had no questions.

Balance Sheet and Income Statement
Ms. Burns stated the financials were in the packet for the board's review and no action needed to be taken. With no questions from the board, the next item followed.

Ratification of Series 2019 Requisitions #57 - #61

On MOTION by Mr. Heath, seconded by Mr. Marone, with all in favor, the Series 2019 Requisitions #57 - #61, were ratified.

Ms. Burns stated Series 2019 Requisitions #57 through #61 had already been approved, but needed to be ratified by the board.

ELEVENTH ORDER OF BUSINESS
There was no other business.

TWELm ORDER OF BUSINESS

There being none, the next item followed.

THIRTEENTH ORDER OF BUSINESS

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The meeting was adjourned.

Other Business

Supervisors	Requests	and	Audience Comments

Adjournment

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the meeting was adjourned.

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