MINUTES OF MEETING IDGHLAND MEADOWS WEST
COMMUNITY DEVELOPMENT DISTRICT

The Regular Meeting of the Board of Supervisors of the Highland Meadows West Community Development District was held on Wednesday, January 8, 2020 at 3:10 p.m. at 346
E. Central Ave., Winter Haven, Florida.

Present and constituting a quorum:

Lauren Schwenk Andrew Rhinehart Patrick Marone

Vice Chairman Assistant Secretary Assistant Secretary

Also, present were:

Jill  Bums Roy Van Wyk
Dennis Wood via phone
Bob Gang via phone

District Manager, GMS Hopping Green & Sams Engineer
Bond Counsel

The following is a summa,y of the discussions and actions taken at the January 8, 2020 Highland Meadows West Community Development District's Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Bums called the meeting to order and stated that the supervisors listed above were in attendance, constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Bums noted that there were no members of the public present and the next item followed.

THIRD ORDER OF BUSINESS	Approval of Minutes of the November 13,
2019 Board Meeting and November 21, 2019 Continued Board Meeting

On MOTION by Mr. Rhinehart, seconded by Mr. Marone, with all in favor, the Minutes of the November 13, 2019 Regular, and the November 21, 2019 Continued, Board of Supervisors Meetings, were approved.

Ms. Burns presented the minutes of the November 13, 2019 Regular, and November 21, 2019 Continued, Board of Supervisors meetings, and asked for any comments, corrections, or additions to the minutes. The board had no changes.

FOURTH ORDER OF BUSINESS	Consideration	of	Temporary
Construction	and	Access	Easement Agreement (Phase 2 & 3)

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk,  with all in favor, the Temporary Construction and Access Easement Agreement (Phase 2 and 3), was approved as amended.

Ms. Burns stated the agreement was with Cassidy Holdings, LLC. They will grant the district temporary construction access in order for the district to do the improvements. Ms. Schwenk noted an amendment was needed to change to Orchid Terrace Development, LLC for Phase 2 and Orchid Terrace Group, LLC for Phase 3. Ms. Burns asked if there was a motion to approve as amended.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2020-02
Declaring Special Assessments
Ms. Bums informed the board that Resolution 2020-02 was attached with the Assessment Methodology and Engineer's Report. Ms. Burns asked that Mr. Woods review the Engineer's Report. Mr. Woods stated the focus of the Supplemental  Engineer's  Report  was for the addition of 10 acres to the district. The report has been revised to add those additional 10 acres. The numbers in Exhibit 7 were modified to match the lots in Phase 3. Phase 1 includes 266 lots and is currently being constructed at an estimate of $5,909,000. Phase 2 includes 130 lots has a cost of
$2,846,000. Phase 3 is 46 lots at a cost of $980,000. The total for 442 lots is $9,735,000.  No  other substantial changes were noted in the report.

Mr. Van Wyk asked if Mr. Wood believed there to be any reason  that the District could not construct improvements as outlined in the Engineer's Report. Mr. Wood replied no. Mr. Van Wyk also asked if it was Mr. Wood's opinion that the cost estimates in the report, specifically in Exhibit 7, are reasonable for the type of improvements and location of the improvements. Mr. Woods answered yes.
Ms. Burns noted the Methodology is going to allocate the debt incurred by the district to the properties that benefit. They are separated out into two assessment areas which are defined as Assessment Area 2 and Assessment Area 3. Ms. Burns noted there were two changes on  page 3 for terminology clarification. Table 1 has the total number of units broken down by both assessment areas. Table 2 matches Mr. Wood's Engineer  Report  for the Capital  Improvement Plan and is also broken into Assessment Area 2 and Assessment Area 3. Table 3 has the bond sizing at $2,665,000 for Assessment Area 2, and $945,000 for Assessment Area 3. Table 4 shows the improvement cost per unit broken out by Assessment Area. Table 5 is the par debt broken up by Assessment Area. Table 6 shows the net and gross Annual Debt Assessments per unit. These are the same for both the assessment areas at $1,213 net and $1,304 gross. The last Table 7 is the preliminary assessment roll. The parcels listed for Assessment 2 are owned by Orchid Terrace Development, LLC, and Assessment Area 3 parcels are owned by by  Orchid  Terrace  Group, LLC. Ms. Bums asked the board if there were any questions.
Ms. Schwenk asked about the Engineer's report in the permitting table, noting a permit coming in January 2020 for Assessment Area 3, that it should say ''N/A". The changes  were noted. Mr. Van Wyk asked Ms. Burns if the Supplemental Assessment  Methodology  is  consistent with the previously adopted Master Assessment Methodology.  Ms. Burns answered yes. Mr. Van Wyk asked Ms. Burns if, in her professional opinion, the benefit received by the parcels outlined in the Methodology Report is greater than the burden placed on them by the assessments. Ms. Bums replied yes. Mr. Van Wyk asked if the assessments are fairly and reasonably apportioned across the properties so that the properties would be benefited by the improvements. Ms. Burns replied yes.
Mr. Van Wyk summarized the process declaring special assessments, and the improvements outlined in the Engineer's Report. He noted that this is the first step of a three-step process. They will set a date for a public hearing so that an opportunity will be provided to the landowners to come forth and raise any objections.

On MOTION by Mr. Rhinehart, seconded by Mr. Marone, with all in favor, Resolution 2020-02 Declaring Special Assessments, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2020-03
Setting a Public Hearing for Special Assessments
Ms. Burns stated the next regularly scheduled meeting was February 12th at 3:00 p.m. and that would allow them a day or two to get out the notices required. Ms.  Bums suggested  the Public Hearing be set for February 12, 2020 at 3:00 p.m. at 346 E. Central Ave., Winter Haven, FL.

On MOTION by Ms. Schwenk, seconded  by Mr. Rhinehart,  with all in favor, the Resolution 2020-03 Setting a Public Hearing for Special Assessments, for February 12, 2020 at 3:00 p.m. at 346 E. Central Ave., Winter Haven, FL, was approved.

SEVENTH ORDER OF BUSINESS

Consideration of Resolution 2020-04 Setting a Public Hearing on Uniform Method

Ms. Bums stated this was reviewed earlier for the lands that were currently in the district, and this will be the uniform method on the expansion parcel that was  added.  Ms.  Bums suggested setting the Public Hearing for February 12, 2020 at 3:00p.m. at 346 E. Central Ave., Winter Haven, Florida.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart,  with all in favor, Resolution 2020-04, Setting a Public Hearing on Uniform Method for February 12, 2020 at 3:00 p.m., at 356 E. Central Ave., Winter Haven, Fl., was approved.

EIGHTH ORDER OF BUSINESS	Consideration	of	Resolution	2020-05
Delegation Resolution
Mr. Gang noted that this was done previously by a resolution, and it has been reworked to create two separate parallel Assessment Areas. This resolution authorizes two series of bonds. Section 1 authorizes the Assessment Area 2 bonds in a not to exceed $2.8 million for Orchid Terrace Development, LLC. Assessment Area 3 bonds are not to exceed $1 million for Orchid Terrace Group, LLC. Section 4 makes the required statutory findings in order for the district to

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk, with all in favor, Resolution 2020-05 Delegation Resolution, was approved.

do a negotiated sale through an underwriter rather than a public bid  sale.  Section  5 creates a Bond Purchase Contract that has parameters for the bonds. Redemption is no  later  than November 1, 2031. The interest rate was reviewed for both areas. The Final maturity is no later than 30 years of amortization. Ms. Burns asked the board if there were any questions. None were noted.

NINTH ORDER OF BUSINESS	Consideration of Resolution 2020-06 Re­
Designating the Primary Administrative Office and Principal Headquarters for the District
Ms. Burns stated that GMS' office had moved, and this resolution was to note the new address.

On MOTION by Mr. Rhinehart, seconded by Mr. Marone, with all in favor, Resolution 2020-06 Re-Designating Primary Administrative Office and Principal Headquarters for the District, was approved.

TENTH ORDER OF BUSINESS	Consideration of Cost Share Agreement
for Phase 2 Infrastructure Improvements
Ms. Burns stated this was included in the package. This is an agreement with Orchid Terrace Development, LLC and covers Phase 2. The developer will pay for costs identified in Exhibit A as work not included in the Capital Improvement Program.

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk, with all in favor, the Cost Share Agreement with Orchid Terrace Development, LLC for Phase 2 Infrastructure Improvements, was approved.

ELEVENTH  ORDER OF BUSINESS	Consideration of Cost Share Agreement
for Phase 3 Infrastructure Improvements
Ms. Burns stated this was a similar agreemen-t to the agreement for Phase 2, but this one was for Phase 3 with Orchid Terrace Group, LLC.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with alt in favor, the Cost Share Agreement with Orchid Terrace Group, LLC for Phase 3 Infrastructure Improvements, was approved.

TWELTH ORDER OF BUSINESS	Consideration of Amended Bond Counsel
Agreement with Greenberg Traurig

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the Amended Bond Counsel Agreement  with Greenberg Traurig, was approved.

Ms. Burns stated Mr. Gang was on the phone if there were any questions. This was amended because of two series to the bonds instead of one in the original proposal.

THIRTEENTH  ORDER OF BUSINESS	Ratification	of	2020	Polk	County
Property Appraiser Data Sharing and Usage Agreement
Ms. Burns stated this agreement was required by Polk County and was signed previously.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the 2020 Polk County Property  Appraiser  Data Sharing and Usage Agreement, was ratified.

It was primarily administrative for the GMS office to not disclose exempt parcels.

FOURTEENTH  ORDER OF BUSINESS	Ratification	of   Agreement	with Polk
County Property Appraiser

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk, with all in favor, the Agreement with Polk County Property Appraiser, was ratified.

Ms. Burns stated this was the actual agreement for the 2020 tax roll, it was also executed previously.

FIFTEENTH ORDER OF BUSINESS
Attorney

Staff Reports

Mr. Van Wyk stated the boundary amendment was approved on January  7,  and everything was on track for future bond issuance.

Engineer
There being nothing further from Mr. Wood, the next item followed.

noted.

District Manager's Report
Approval of Check Register
Ms. Burns asked if there were any questions regarding the check register. None were

On MOTION by Mr. Schwenk. seconded by Mr. Rhinehart, with  all in favor, the Check Register, was approved.

Balance Sheet and Income Statement
Ms. Burns stated the financials were in the packet for the Board's review, and no action needed to be taken. With no questions, the next item followed.

Ratification of Series 2019 Requisitions #41- #45 and #56
Ms. Burns stated Series 2019 Requisitions #41 through #45 and #56 had already been approved but needed to be ratified by the board.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart,  with all in favor, the Series 2019 Requisitions #4 I- #45 and #56, were ratified.

Consideration of Change to Fiscal Year 2020 Meeting Schedule

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart,  with all in favor, the Fiscal Year 2020 Meeting Schedule Changing to  the 3n1 Thursday at 10:15 a.m. starting in March, was approved.

Ms. Burns suggested the meeting schedule change to the 3n1 Thursday at 10:15 AM starting in March. The February meeting would not change for February 12, 2020.

Authorization to Bind Property Coverage for Playground - Added
Ms. Burns stated discussions had been held to have the playground installed next week, and that they needed to add that to the district's property coverage for insurance  purposes. The cost is $137 dollars annually. The prorated amount would be $98 dollars for the year if insta11ed on schedule next week. Ms. Bums stated they would buy that coverage unless there  any objections, hearing none.

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SIXTEENTH ORDER OF BUSINESS
There was no other business.

SEVENTEENTH ORDER OF BUSINESS

There being none, the next item followed.

Other Business

Supervisors	Requests	and	Audience Comments

EIGHTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk, with all
in favor, the meeting was adjourned.

The meeting was adjourned.

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