MINUTES OF MEETING HIGHLAND MEADOWS WEST
COMMUNITY DEVELOPMENT DISTRICT

The Regular Meeting of the Board of Supervisors of the Highland Meadows West Community Development District was held on Thursday, May 21, 2020 at I 0:21 a.m. via Zoom Teleconference.

Present and constituting a quorum:

Rennie Heath Lauren Schwenk Andrew Rhinehart Patrick Marone Keaton Alexander

Chairman
Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary

Also, present were:

Jill Bums
Roy Van Wyk Michelle Rigoni April Payeur

District Manager, GMS Hopping Green & Sams Hopping Green & Sams Developer's Office

The following is a summary of the discussions and actions taken at the May 21, 2020 Highland Meadows West Community Development District's Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and stated that the five supervisors listed  above were in attendance via Zoom, constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
There being no members of the public present, the next item followed.

THIRD ORDER OF BUSINESS	Approval of Minutes of the March 19,
2020 Meeting

On MOTION by Mr. Rhinehart, seconded by  Mr. Heath, with  all in favor, the Minutes of the March 19, 2020 Board Meeting, were approved.

Ms. Bums presented the minutes of the March 19, 2020 Board  of Supervisors  meeting and asked for any comments, corrections to the minutes. The board had no changes.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution	2020-13
Approving the Proposed Fiscal Year 2021 Budget (Suggested date August 20, 2020), Declaring Special Assessments, and Setting the Public Hearings for the Fiscal Year 2021 Budget, and the Imposition of Operations & Maintenance Assessments
Ms. Burns noted that the Davenport Road South CDD budget had been approved with changes as of yesterday. Highland Meadows West has an lnterlocal Agreement with Davenport. The number for Highland Meadows West's contribution is $159,004.84, and that brings the gross per lot assessment to $729.08. As part of the Interlocal Agreement, if Davenport Road  South COD has unbudgeted expenses, they can bill Highland Meadows West for the difference. Ms. Burns noted that because of the way the agreement works, the Board may want to consider  a larger contingency than they may otherwise consider because they do not have control over the Davenport Road South CDD budget, or expenses that may be approved by them.  Ms.  Bums asked Lauren if they had $750 in the builder contract, and noted that they could increase the contract to get the $750 if they wanted. They could leave it how it is and if there were expenses that were not contemplated and were billed to the District, they could always Developer fund and then reimburse from assessments on the next year.
Mr. Heath suggested increasing the contingency to make it $750. Ms. Burns aqjusted the contract to reflect the change to the contingency, making it $23,650, which would make a per lot assessment of $749.90. Ms. Bums noted that they are still waiting for the true-up from them for 2019 as well for the actual expenses for the amenity. The agreement contemplates that once they close out their fiscal year, that they true-up the actual amount spent, not the budget amount spent. We could receive money back if they spend less than anticipated, or if they spent more, then Highland Meadows West would have a bill. Ms. Burns asked for any questions. She suggested

setting the Public Hearing for August 20, 2020 at 10:15 a.m. She stated that they will advertise  for Zoom and the regular meeting location, at which time they will hold a hearing for the levying of the imposition of special assessments, and the fiscal year 2021 budget.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart,  with all in favor, Resolution 2020-13 Approving the Proposed Fiscal Year 2021 Budget as amended, Declaring  Special  Assessments, and Setting the Public Hearings for the Fiscal Year 2021 Budget  and the Imposition of Operations and  Maintenance  Assessments for August 20, 2020 at 10:15 a.m., was approved.

FIFTH  ORDER OF BUSINESS	Consideration	of	Resolution	2020-14
Designating a Date, Time, and Location for a Landowners' Election and Meeting
Ms. Burns noted that statute requires that they hold a Landowners' Election on November 3rd, which is the first Tuesday of November. The time suggested was 9:40 a.m. at 346 Central Ave., Winter Haven, FL, 33880.

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the Resolution 2020-14 Designating a Date, Time, and Location for a Landowners' Election and Meeting for November 3, 2020 at 9:40
a.m. at 346 Central Avenue, Winter Haven, FL, was approved.

SIXTH  ORDER OF BUSINESS	Ratification of Revised Agreement with
Navitas Credit

On MOTION by Mr. Heath, seconded by Mr. Marone, with all in favor, the Revised Agreement with Navitas for $278.36, was ratified.

Ms. Burns stated that there was an existing agreement for playground  equipment  for Phase 1 that the Board approved. There were a couple of pieces of additional  equipment  that were ordered after that agreement. Ms. Burns contacted Navitas to have them add the additional equipment to the existing agreement. It was an increase of $278.36 per month. The term is coinciding with the existing agreement so it's $278.36 for 40 months, so that's  just  an  amendment to the existing agreement. Ms. Bums stated it was already approved  and just needed to be ratified. The Board had no questions.

SEVENTH ORDER OF BUSINESS	Consideration of Proposals for Landscape
Maintenance
Prince & Sons, Inc.
Ms. Burns stated the total amount of Prince & Sons proposal was $26,880.

Yellowstone Landscape

On MOTION by Ms. Schwenk, seconded by Ms. Alexander, with all in favor, the Proposal for Prince & Sons totaling $26,880, was approved.

Ms. Bums stated the 2nd quote from Yellowstone Landscape was $62,400. The scope of work was the same for both bids. Ms. Bums suggested going with the lower  bid  unless any  Board member objected to do that.

EIGHTH ORDER OF BUSINESS
Attorney
Mr. Van Wyk had nothing further to report.

Staff Reports

Engineer
There being none, the next item followed.

District Manager's Report
Approval of Check Register
Ms. Bums stated the Check Register was for March 11 th to May I 8 th totaling

On MOTION by Mr. Heath, seconded  by Mr. Rhinehart,  with all in favor, the Check Register for $434,480.06, was approved.

$434,480.06. The Board had no questions.

Balance Sheet and Income Statement
Ms. Burns stated the financials were in the packet for the Board's review and no action needed to be taken. With no questions from the board, the next item followed.

Ratification of Summary of Series 2019 Requisitions #64 to #73
Ms. Bums stated Series 2019 Requisitions #64 through #73, Series 2020 AA2
Requisitions #11 to #28, and Series 2020 AA3 Requisitions #10 to #24 could all be ratified together. AIJ had already been approved previously but needed to be ratified by the board.

Ratification of Summary of Series 2020 AA2 Requisitions #11 to #28

On MOTION by Mr. Heath, seconded by  Mr.  Rhinehart,  with all in favor, the Series 2019  Requisitions  #64 to #73, Series 2020 AA2
Requisitions  #11  to #28, and Series 2020 AA3  Requisitions  #10 to
#24, were ratified.

Ratification of Summary of Series 2020 AA3 Requisitions #10 to #24

Ratification of Kearney Change Orders #5 and #6 for Orchid Terrace

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Kearney Change Orders #5 and #6 for Orchid Terrace, were ratified.

Ms. Bums stated that Kearney Change Order #5 and #6 for Orchid Terrace had already been approved but needed to be ratified by the board.

Presentation of Number of Voters - 0
Ms. Burns noted that they are required to record the number of registered voters in the District as of April I 5th of each year. There are currently no registered voters in Highland Meadows West.

NINTH ORDER OF BUSINESS
There was no other business.

TENTH ORDER OF BUSINESS

There being none, the next item followed.

Other Business

Supervisors	Requests	and	Audience Comments

ELEVENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in
favor, the meeting was adjourned.

The meeting was adjourned.