MINUTES OF MEETING IDGHLAND MEADOWS WEST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Highland Meadows West Community Development District was held on Thursday, February 18, 2021 at 10:19 a.m. at 346 East Central Ave., Winter Haven, Florida.

Present and constituting a quorum:

Rennie Heath Lauren Schwenk
Andrew Rhinehart via Zoom
Patrick Marone

Chairman  Vice Chairman
Assistant Secretary Assistant Secretary

Also, present were:

Jill  Bums Roy Van Wyk Clayton Smith

District Manager, GMS Hopping Green & Sams GMS

The following is a summary of the discussions and actions taken at the February 18, 2021 Highland Meadows West Community Development District's Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Bums called the meeting to order and stated that three supervisors were in attendance at the meeting, constituting a quorum. Mr. Rhinehart attended via Zoom.

SECOND ORDER OF BUSINESS	Public Comment Period
There being no members of the public  present, the next item followed.

THIRD ORDER OF BUSINESS	Organizational Matters
Administration of Oaths to Elected Board Members (Lauren Schwenk, Keaton Alexander, Patrick Marone)
Ms. Bums stated that Ms. Schwenk and Mr. Marone were sworn in prior to the meeting.
Ms. Alexander will be sworn in at another time.

Consideration of Resolution 2021-01 Canvassing and Certifying the Results of the Landowners' Election
Ms.  Bums stated that the Landowner's Election was held on November 3rd•    Ms.   Schwenk was elected to Seat #2 with 5 votes, Ms. Alexander was elected to Seat #3 with 5 votes, and Mr. Marone was elected to Seat #5 with 4 votes. Ms. Schwenk and Ms. Alexander will serve 4 year terms, and Mr. Marone will serve a 2 year term.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, Resolution 2021-01 Canvassing and Certifying the Results of the Landowners' Election, was approved.

Consideration of Resolution 2021-02 Electing Officers
Ms. Bums stated the current officers can be elected to the same seats. The slate of officers was currently Mr. Heath as Chairman, Ms. Schwenk as Vice Chair, and Ms. Alexander, Mr. Marone, Mr. Flint, and Mr. Rhinehart as Assistant Secretaries. Ms. Burns was elected Secretary. Mr. Flint was appointed Treasurer, replacing Mr. Lovera, and Ms. Katie Costa was appointed Assistant Treasurer, replacing Ms. Bums.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Resolution 2021-02 Electing Officers with Mr. Heath as Chairman, Ms. Schwenk as Vice Chair, Ms. Alexander, Mr. Marone and Mr. Rhinehart as Assistant Secretaries, Mr. Flint as Assistant Secretary/Treasurer, Ms. Bums as Secretary, and Ms. Katie Costa as Assistant Treasurer, was approved.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the August 20,
2020 Board of Supervisors Meeting and November 3, 2020 Landowners' Meeting and Election
Ms. Bums presented the minutes of the August 20, 2020 Board of Supervisors meeting and the November 3,2020 Landowners' meeting and election. Ms. Burns asked for any comments or corrections to the minutes. The Board had no changes.

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Minutes of the August 20, 2020 Board of Supervisors' Meeting and the November 3, 2020 Landowners' Meeting and Election, were approved.

FIFIB ORDER OF BUSINESS	Consideration	of	Resolution	2021-03
Declaring Series 2019 Phase 1 Project Complete
Ms. Burns stated this resolution was in the packet with several attachments including the certificate from the District Engineer declaring the project complete. The Board had no questions on the resolution.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with an in favor, Resolution 2021-03 Declaring Series 2019 Phase I Project Complete, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2021-04
Declaring Series 2020 Phase 2 and Phase 3
Ms. Bums stated that Resolution 2021-04 that declaring the Series 2020 Phase 2 and Phase 3 was also in the package. The Board had no questions on the resolution.

On MOTION by Mr. Heath, seconded by Mr. Marone, with an in favor, Resolution 2021-04 Declaring Series 2020 Phase 2 and Phase 3, was approved.

SEVENTH ORDER OF BUSINESS	Consideration	of	Request	for
Qualifications for Engineering Services
Ms. Burns stated that Mr. Wood is resigning, and this will outline the proposals due Wednesday, March 10th and authorize staff to issue the RFQ and approve the evaluation criteria.

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Request for Qualifications for Engineering Services and Allowing Staff to Authorize the RFQ and Approve the Evaluation Criteria, was approved.

EIGHTH ORDER OF BUSINESS	Consideration of Documents for Phase 2
Conveyance
Ms. Bums stated the documents were included in the package including a legal description of all tracts in Phase 2 that will be conveyed. There was some discussion regarding items to be completed at a later time.

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Documents for Phase 2 Conveyance, was approved.

NINTH ORDER OF BUSINESS	Consideration of Documents for Phase 3
Conveyance
Ms. Bums stated this was in the Board's agenda  package and  legal descriptions for Phase 3 to be conveyed.

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Documents for Phase 3 Conveyance, was approved.

TENTH ORDER OF BUSINESS	Consideration	of	Memorandum	from
Hopping,  Green  &  Sams  Regarding E­
Verify Requirem!nts in 2021
Ms. Bums stated this memorandum allows the District Manager to enroll the District in the E-Verify system.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Memorandum from Hopping, Green & Sams Regarding E-Verify Requirements in 2021, was approved.

ELEVENTH ORDER OF BUSINESS	Ratification of Audit Engagement Letter
with CRI for Auditing Services
Ms. Burns stated this contract with CRI for auditing services was for $3,000 for the Fiscal Year 2020 audit. This may involve a slight increase due to second bonds.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Audit Engagement Letter with CRI for Auditing Services for $3,000, was ratified.

TWELTH ORDER OF BUSINESS	Ratification of the 2021 Data Sharing and
Usage Agreement with Polk County
Ms. Burns stated this agreement confirms that the District will not discJose exempt parcels to the public.

On MOTION by Mr. Heath, seconded by Mr. Marone, with all in favor, the 2021 Data Sharing and Usage Agreement with Polk County, was ratified.

THIRTEENTH ORDER OF BUSINESS	Ratification of Contract Agreement with
Polk County Property Appraiser
Ms. Bums stated that Polk County requires a new agreement each year. The Board had no questions on the agreement.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Contract Agreement with Polk County Property Appraiser, was ratified.

FOURTEENTH  ORDER OF BUSINESS	Consideration of Fee Increase Letter for
District Counsel Services from Hopping, Green & Sams
Ms. Burns stated this letter was for an increase in District Counsel Services.

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Fee Increase Letter for District Counsel Services from Hopping, Green & Sams, was approved.

FIFTEENTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Van Wyk stated that title opinions were received for Phase 2 and Phase 3 conveyances.

Engineer
There being none, the next item followed.

Field Manager's Report
Mr. Smith stated the field report was included in the agenda package. He is getting a quote for the washout area to be corrected. He noted that sod was added to playground.

District Manager's Report
Approval of Check Register
Ms. Bums stated the check register was from August 14th through February 16th and totaled
$80,457.69. She asked for a motion to approve.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Check Register for $80,457.69. was approved.

Balance Sheet and Income Statement
Ms. Burns stated the financials through January 3151 were in the packet for the Board's review and no action needed to be taken. With no questions from the Board, the next item followed. Ms. Burns noted that they are close to fully collected.

Ratification of Funding Requisitions
Summary of Series 2019 Requisitions #85 to #87
Ms. Bums presented the Series 2019 Requisitions #85 to #87 and asked that they be ratified by the Board.

Summary of Series 2020 AA2 Requisitions #55 to #75
Ms. Bums presented the Series 2020 AA2 Requisitions #55 to #75 and asked that they be ratified by the Board.

Summary of Series 2020 AA3 Requisitions #48 to #55
Ms. Burns presented the Series 2020 AA3 Requisitions #48 to #55 and asked that they be ratified by the Board.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Series 2019 Requisitions #85-87, Series 2020 AA2
Requisitions #55-#75, and Series 2020 AA3 Requisitions #48-#55, were ratified.

Ratification of Kearney Change Order #11 for Orchid Terrace
Ms. Bums stated that the Kearney Change Order #10 for Orchid Terrace had already been approved but needed to be ratified by the Board.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Kearney Change Order #10 for Orchid Terrace, was ratified.

SIXTEENTH ORDER OF BUSINESS
There was no other business.

SEVENTEENTH ORDER OF BUSINESS

There being none, the next item followed.

Other Business

Supervisors Requests and Audience Comments

EIGHTEENTH  ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the meeting was adjourned.

The meeting was adjourned.