MINUTES OF MEETING IDGHLAND MEADOWS WEST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Highland Meadows West Community Development District was held on Thursday, August 19, 2021 at 10:15 a.m. at 346 East Central Ave., Winter Haven, Florida.

Present and constituting a quorum:

Rennie Heath Lauren Schwenk Patrick Marone

Chairman
Vice Chairman Assistant Secretary

Also, present were:

Jill Bums
Roy Van Wyk Marshall Tindall Rey Malave Margie Lloyd

District Manager, GMS KE Law Group
GMS
Dewberry Dewberry

The following is a summary of the discussions and actions taken at the August 19, 2021 Highland Meadows West Community Development District's Board of Supervisors Meeting.

FffiST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and stated that three Supervisors were in attendance at the meeting, constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
There being no members of the public present, the next item followed.

THmD ORDER OF BUSINESS	Swearing in of Keaton Alexander
This item was not addressed, swearing in of Keaton Alexander was added to the next agenda.

FOURTH ORDER OF BUSINESS

Ratification of Joint Letter from Hopping, Green & Sams and KE Law Group Regarding	District	Counsel Representation

Ms. Burns stated that this was signed outside of the meeting and approved. She said it just needed to be ratified by the Board.

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Joint Letter from Hopping Green & Sams and KE Law Group Regarding District Counsel Representation, was ratified.

FIFTH ORDER OF BUSINESS	Consideration of Fee Agreement with KE
Law Group
Ms. Burns stated the fees in the agreement were the same as they were previously for counsel's services. She offered to answer any questions.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Fee Agreement with KE Law Group, was approved.

SIXTH ORDER OF BUSINESS	Approval of Minutes of the May 20, 2021
Board of Supervisors Meeting
Ms. Burns presented the minutes of the May 20, 2021 Board of Supervisors meeting minutes. Ms. Bums asked for any comments or corrections to the minutes. The Board had no changes.

On MOTION by Ms. Schwenk, seconded by Mr. Marone, with all in favor, the Minutes of the May 20, 2021 Board of Supervisors Meeting, were approved.

SEVENTH ORDER OF BUSINESS	Public Hearings
Public Hearing on the Adoption of the Fiscal Year 2022 Budget
Ms. Bums asked for a motion to open the public hearing. She stated that this had been advertised in the paper.

On MOTION by Mr. Heath, seconded by Mr. Marone, with all in favor, Opening the Public Hearing, was approved.

Consideration of Resolution 2021-06 Adoption of the District's Fiscal Year 2022 Budget and Appropriating Funds
Ms. Burns reviewed the major changes since the last year for the Board. She offered to answer any questions from the Board and asked if there were changes that needed to be made.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, Resolution 2021-06 Adoption of the District's Fiscal Year 2022 Budget and Appropriating Funds, was approved.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, Closing the Public Hearing, was approved.

Public Hearing on the Imposition of Operations and Maintenance Special Assessments
Ms. Burns asked for a motion to open the public hearing. She stated that this had been advertised in the paper.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, Opening the Public Hearing, was approved.

Consideration of Resolution 2021-07 Imposing Special Assessments and Certifying an Assessment Roll
Ms. Bums stated that this was included in the Board member's packets. She stated that this resolution imposes the Operations & Maintenance based on the budget that was just approved and certifies the assessment roll that they send to the county. She offered to answer any questions. Hearing none,

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, Resolution 2021-07 Imposing Special Assessments and Certifying an Assessment Roll, was approved.

On MOTION Ms. Schwenk, seconded by Mr. Heath, with all in favor, Closing the Public Hearing, was approved.

EIGBIB ORDER OF BUSINESS	Consideration	of	Resolution	2021-08
Designating Date, Time, and Location for Fiscal Year 2022 Meetings
Ms. Burns stated that the proposed schedule was the third Thursday of each month at 10:30
a.m. She also stated that the location was moved to the Holiday Inn.

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, Resolution 2021-08 Designating Date, Time, and Location for Fiscal Year 2022 Meetings, was approved.

NINTH ORDER OF BUSINESS	Consideration of Resolution 2021-09 Re­
Designating Registered Agent for the District
Ms. Bums stated that Mr. Van Wyk and Hopping Green & Sams were previously the registered agent, and this resolution would change the registered agent to Ms. Burns and her office. She elaborated that this meant that any correspondence with the state would get sent to her office.

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, Resolution 2021-09 Re-Designating Registered Agent for the District, was approved.

TENTH ORDER OF BUSINESS	Consideration of Series 2019 Arbitrage
Rebate Report
Ms. Burns stated that the District is required to demonstrate that they do not earn more interest than they pay. The report states that there is not more interest being earned than being paid. She offered to answer any questions.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Series 2019 Arbitrage Rebate Report, was approved.

ELEVENTH ORDER OF BUSINESS	Acceptance of Fiscal Year 2020 Audit
Report
Ms. Bums stated that there were no instances of non-compliance and no findings. This was considered a clean audit. It has been submitted to the state.

On MOTION by Mr. Heath, seconded by Mr. Marone, with all in favor, the Fiscal Year 2020 Audit Report, was approved.

TWELTH ORDER OF BUSINESS
Attorney
Mr. Van Wyk had nothing to report.

Staff Reports

Engineer
Mr. Malave had nothing to report.

Field Manager's Report
Consideration of Proposals for Annual Re-Mulching
Mr. Smith reviewed the field manager's report included in the agenda package. Mr. Tindall proposed that the Board see if there were funds in the budget available for mulch updates. The Board agreed with the quote from Prince & Sons mulch.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Proposal for Annual Re-Mulching with Prince & Sons, was approved.

Consideration of Landscape Contract Renewal and Price Adjustment (to be provided under separate cover)

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Landscape Contract Renewal and Price Adjustment, was approved.

Mr. Tindall stated that this contract renewal included the new area at the dog stations and included two additional fertilizing's per year. Mr. Van Wyk's office will be drafting a contract amendment.

District Manager's Report
Approval of Check Register
Ms. Bums stated the check register was included in your agenda package. She asked for a motion to approve.

On MOTION by Mr. Heath, seconded by Mr. Marone, with all in favor, the Check Register, was approved.

Balance Sheet and Income Statement
Ms. Burns stated the financials are included in the agenda package for the Board's review and no action needed to be taken.

Ratification of:
Series 2020 AA3 Requisitions #63 and #64
Ratification of Series 2020-A2 FY 21 Funding Requests #1 to #5
Ms. Burns presented the Series 2020 AA3 Requisitions #61 and #62 and asked that they be ratified by the Board.

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Series 2020 AA3 Requisitions #63 and #64, and Series 2020 A-2 Fiscal Year 2021 Funding Requests #1 to #5, were ratified.

THIRTEENTH ORDER OF BUSINESS
There was no other business.

FOURTEENTH ORDER OF BUSINESS

There being none, the next item followed.

Other Business

Supenrisors Requests and Audience Comments

FIFTEENTH ORDER OF BUSINESS	Adjournment
The meeting was adjourned.

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the meeting was adjourned.