MINUTES OF MEETING 

HIGHLAND MEADOWS WEST 

COMMUNITY DEVELOPMENT DISTRICT 



The regular meeting of the Board of Supervisors of the Highland Meadows West 
Community Development District was held on Tuesday, January 21, 2025, at 10:00 a.m. at The 
Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida and by Zoom. 



Present and constituting a quorum: 



Bobbie Henley Chairperson 

Lindsey Roden Vice Chairperson 

Jessica Spencer Assistant Secretary 

Kristin Cassidy Assistant Secretary 





Also, present were: 





Monica Virgen District Manager, GMS 

Jamie McMillan by Zoom GMS 

Savannah Hancock District Counsel, KVW Law 

Marshall Tindall Field Services Manager, GMS 

Rey Malave by Zoom District Engineer, Dewberry 

Chace Arrington by Zoom District Engineer, Dewberry 





The following is a summary of the discussions and actions taken at the January 21, 2025, 
Highland Meadows West Community Development District’s Board of Supervisors Meeting. 



FIRST ORDER OF BUSINESS Roll Call 

Ms. Virgen called the meeting to order and called Roll. Four Board members were in 
attendance constituting a quorum. 



SECOND ORDER OF BUSINESS Public Comment Period 

Ms. Virgen stated that no members of the public were present or on Zoom. 






THIRD ORDER OF BUSINESS Organizational Matters 

A. Consideration of Resolution 2025-01 Canvassing and Certifying the Results of the 
Landowners’ Election 


Ms. Virgen stated during the November Landowner’s meeting there were no landowners 
present. She added this certifies there were no ballots cast. 



On MOTION by Ms. Spencer, seconded by Ms. Roden, with all in 
favor, Resolution 2025-01 Canvassing and Certifying the Results of 
the Landowners’ Election, was approved. 



B. Acceptance of Resignation of Supervisor Arnette in Seat 1 


Ms. Virgen stated Mr. Arnette’s resignation is on page 9 of the agenda package. 



On MOTION by Ms. Henley, seconded by Ms. Spencer, with all in 
favor, Accepting the Resignation of Supervisor Arnette in Seat 1, 
was approved. 



C. Appointment of Individuals to Fill Vacancies in Seats 1 and 2 


Ms. Virgen stated Seat 1 and Seat 2 are both general election seats, meaning they will have 
to be filled with someone who is a qualified elector. She added she has not received any emails of 
qualified electors who are interested and asked the Board if they have any nominations. The Board 
did not have any nominations at this time. 



D. Administration of Oath of Office to Newly Appointed Supervisor(s) 
E. Consideration of Resolution 2025-05 Electing Officers 


Items D and E were tabled to a future meeting agenda. 



FOURTH ORDER OF BUSINESS Ratification of Resolution 2025-06 Setting 
Time, Date, and Location of Public 
Hearing to Amend and Restate Parking 
and Towing Policies 

Ms. Virgen stated at the last meeting, the Board approved signs stating, “No Stopping or 
Idling,” and this resolution sets the public hearing. 




On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in 
favor, Resolution 2025-06, Setting Time, Date, and Location of 
Public Hearing to Amend and Restate Parking and Towing Policies, 
was ratified. 



FIFTH ORDER OF BUSINESS Public Hearing Regarding Rules Related 
to Parking and Enforcement 

Ms. Virgen asked for a motion to open the public hearing. 



On MOTION by Ms. Roden, seconded by Ms. Henley, with all in 
favor, Opening the Public Hearing, was approved. 



A. Consideration of Resolution 2025-07, Adopting Amended Parking Policies 


Ms. Virgin stated there were no member of the public present. She presented the amended 
parking policies and asked for any questions. She noted this item allows the District to add 
additional tow-away zones if needed. 



On MOTION by Ms. Henley, seconded by Ms. Spencer, with all in 
favor, Resolution 2025-07 Adopting Amended Parking Policies, 
was approved. 



On MOTION by Ms. Spencer, seconded by Ms. Roden, with all in 
favor, Closing the Public Hearing, was approved. 



SIXTH ORDER OF BUSINESS Approval of Minutes of the November 19, 
2024, Landowner’s and Board of 
Supervisor’s Meetings 

Ms. Virgen presented the minutes of the November 19, 2024, Landowner’s and Board of 
Supervisor’s meeting. She asked for any comments, corrections, or changes. The Board had no 
changes at this time. 



On MOTION by Ms. Henley, seconded by Ms. Spencer, with all in 
favor, the Minutes of the November 19, 2024, Landowner’s and 
Board of Supervisor’s Meetings, were approved. 




SEVENTH ORDER OF BUSINESS Consideration of Data Sharing & Usage 
Agreement with Polk County Property 
Appraiser 

Ms. Virgen stated this agreement certifies the records that Polk County holds exempt, the 
District will also hold exempt from public records. 



On MOTION by Ms. Henley, seconded by Ms. Roden, with all in 
favor, the Data Sharing & Usage Agreement with Polk County 
Property Appraiser, was approved. 



EIGHTH ORDER OF BUSINESS Consideration of Non-Ad Valorem 
Contract Agreement with Polk County 
Property Appraiser 

Ms. Virgen presented the Non-Ad Valorem Contract Agreement with Polk County 
Property Appraiser on page 43 of the agenda. She stated this agreement allows the District to 
include CDD assessments on the No-Ad Valorem of the Polk County Tax Bill. 



On MOTION by Ms. Spencer, seconded by Ms. Henley, with all in 
favor, the Non-Ad Valorem Contract Agreement with Polk County 
Property Appraiser, was approved. 



NINTH ORDER OF BUSINESS Staff Reports 

A. Attorney 


Ms. Hammock stated they had nothing to report unless someone had questions. 



B. Engineer 


Mr. Malave stated they had nothing unless someone had comments or questions. 



C. Field Manager’s Report 


Mr. Tindall stated he has not seen any major issues in the landscaping. He noted the 
archways at the front are deteriorating and is planning on replacing those when it heats up. He 
added they went through and checked all the entrances and only found one outlet missing. He said 
if the fencing group is unable to work on the fence by the end of the month, he will have staff look 
at the fence. 




D. District Manager’s Report 
i. Approval of Check Register 


Ms. Virgen presented the check register from November 2024, through January, 2025, 
totaling $15,764.46. A detailed check register is available. Ms. Virgen stated she would be happy 
to answer any questions on the financials. 



On MOTION by Ms. Spencer, seconded by Ms. Roden, with all in 
favor, the Check Register, was approved. 



ii. Balance Sheet and Income Statement 


Ms. Virgen presented the balance sheet and income statement. She stated that this was 
provided for informational purposes and that she would be happy to answer any questions. 



TENTH ORDER OF BUSINESS Other Business 

There being no comments, the next item followed. 



BUSINE ELEVENTH ORDER OF BUSINESS Supervisors Requests and Audience 
Comments 

There being no comments, the next item followed. 



TWELFTH ORDER OF BUSINESS Adjournment 



On MOTION by Ms. Spencer, seconded by Ms. Roden, with all in 
favor, the meeting was adjourned. 



_____________________________ _____________________________ 

Secretary/Assistant Secretary Chairman/Vice Chairman