MINUTES OF MEETING HIGHLAND MEADOWS WEST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Highland Meadows West Community Development District was held on Tuesday, March 18, 2025, at 10:00 a.m. at The Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida and by Zoom.

Present and constituting a quorum:

Bobbie Henley	Chairperson
Lindsey Roden	Vice Chairperson
Jessica Spencer	Assistant Secretary
Kristin Cassidy	Assistant Secretary Also, present were:
Monica Virgen	District Manager, GMS
Savannah Hancock	District Counsel, KVW Law
Meredith Hammock by Zoom	District Counsel, KVW Law
Marshall Tindall	Field Services Manager, GMS
Rey Malave by Zoom	District Engineer, Dewberry
Chace Arrington by Zoom	District Engineer, Dewberry

The following is a summary of the discussions and actions taken at the March 18, 2025, Highland Meadows West Community Development District’s Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Virgen called the meeting to order and called Roll. Four Board members were in attendance constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Virgen stated that no members of the public were present or on Zoom.

THIRD ORDER OF BUSINESS	Organizational Matters
Appointment of Individuals to Fill Vacancies in Seats 1 and 2
Ms. Virgen stated that the first step was to appoint individuals to fill seats #1 and #2. She noted they had holdovers for seat #2, Ms. Kristin Cassidy was holding over, and seat #1 was currently vacant. Ms. Virgen noted that these seats would need to be filled by qualified electors. She asked if the Board had any recommendations. Ms. Virgen said they would keep the item on the agenda until the seats were filled.

Administration of Oaths of Office
Consideration of Resolution 2025-05 Electing Officers
Ms. Virgen stated this item would be kept on the agenda until the seats #1 and #2 were
filled.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the January 21,
2025, Board of Supervisors Meeting
Ms. Virgen stated that the minutes could be found on page 8 of the agenda package. She noted that she had reviewed the minutes and the District staff and was happy to hear comments or corrections and could answer any questions. The Board had no changes to the minutes.

On MOTION by Ms. Roden, seconded by Ms. Henley, with all in favor, the Minutes of the January 21, 2025, Board of Supervisors Meeting, were approved.

FIFTH ORDER OF BUSINESS	Consideration of Mailbox Agreement with
Orchid Terrace HOA
Ms. Virgen stated that this agreement allowed mailbox kiosks to be placed on District property. She added that the District owns the concrete pad on which the mailbox kiosks are located. Ms. Virgen noted that they must allow or enter into a license agreement with the HOA to have those kiosks. She added that the kiosks were already there, and this was to memorialize the maintenance.

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in favor, the Mailbox Agreement with Orchid Terrace HOA, was approved.

SIXTH ORDER OF BUSINESS	Presentation of Series 2020A AA2 & Series
2020A AA3 Arbitrage Rebate Reports
Ms. Virgen stated presented the arbitrage rebate reports. She added that on page 4 there was a negative arbitrage amount listed. This showed that the District was not earning more interest than it paid on the bonds.

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, Accepting the Series 2020A AA2 & Series 2020A AA3 Arbitrage Rebate Reports, was approved.

SEVENTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Hammock stated they had sent out all of the ethics training emails with the link a few weeks ago. She noted to be sure to complete that by December 31, 2025, and if anyone had any questions, they could contact her.

Engineer
Mr. Malave had nothing additional to report.

Field Manager’s Report
Mr. Tindall stated they were adding mulch that was within the budget. He said they would add the new mulch at the entrance in late spring. He noted that a couple oak trees had been replaced. The fences were repaired and finished. Mr. Tindall said they would send over the last invoices this week. Mr. Tindall noted incidents where kids had been kicking out the panels between the high school and the community across the street. Mr. Tindall stated that he had contacted the authorities, but they considered the incidents unimportant. Mr. Tindall said the panels are being kicked down daily after being repeatedly repaired. He noted that he would stay on it to see what can be done about the kids who continue to do the damage.

District Manager’s Report
Approval of Check Register
Ms. Virgen presented the check register from January 9, 2025, through March 7, 2025, totaling $575,774.77. Following the summary was a detailed check register that outlined all the

payments and checks made by the District. Ms. Virgen stated she would be happy to answer any questions on the financials.

On MOTION by Ms. Henley, seconded by Ms. Spencer, with all in favor, the Check Register from January 9, 2025 through March 7, 2025, was approved.

Balance Sheet and Income Statement
Ms. Virgen presented the balance sheet and income statement. They were unaudited financials through January 31, 2025. She stated that this was provided for informational purposes and that she would be happy to answer any questions.

EIGHTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

NINTH ORDER OF BUSINESS	Supervisors Requests
There being no comments, the next item followed.

TENTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman