MINUTES OF MEETING HIGHLAND MEADOWS WEST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Highland Meadows West Community Development District was held on Tuesday, January 20, 2026, at 10:00 a.m. at The Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida and by Zoom.

Present and constituting a quorum:

Bobbie Shockley	Chairperson
Lindsey Roden	Vice Chairperson
Jessica Spencer	Assistant Secretary
Kristin Cassidy by Zoom	Assistant Secretary Also, present were:
Katie O’Rourke	District Manager, GMS
Savannah Hancock by Zoom	District Counsel, KVW Law
Joey Duncan by Zoom	District Engineer, Dewberry
Chace Arrington by Zoom	District Engineer, Dewberry
Marshall Tindall	Field Services Manager, GMS

The following is a summary of the discussions and actions taken at the January 20, 2026, Highland Meadows West Community Development District’s Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. O’Rourke called the meeting to order. Three Supervisors were present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. O’Rourke opened up the meeting for public comments. Hearing no comments, the next item followed.

THIRD ORDER OF BUSINESS	Approval of Minutes of the October 21,
2025 Board of Supervisors Meeting
Ms. O’Rourke presented the minutes of the October 21, 2025 Board of Supervisors meeting and asked for any comments, corrections, or changes. The Board had no changes to the minutes.

On MOTION by Ms. Spencer, seconded by Ms. Roden, with all in favor, the Minutes of the October 21, 2025 Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Public Hearing
Ms. O’Rourke asked for a motion to open the public hearing.

On MOTION by Ms. Spencer, seconded by Ms. Roden, with all in favor, Opening the Public Hearing, was approved.

A. Consideration of Resolution 2026-03 Adopting Amended and Restated Rules of Procedure
Ms. O’Rourke presented Resolution 2026-03. She stated these are administrative updates to the Rules of Procedure as a result of some statutory changes that were passed this legislative session.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, Resolution 2026-03 Adopting Amended and Restated Rules of Procedure, was approved.

Ms. O’Rourke asked to close the public hearing.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, Closing the Public Hearing, was approved.

SIXTH ORDER OF BUSINESS	Consideration of Data Sharing and Usage
Agreement with Polk County Property Appraiser
Ms. O’Rourke stated this agreement is on page 80 of the agenda package for review. She noted the agreement is administrative in nature and essentially indicates that they will adhere to

the statutory guidelines regarding exempt professions and agreed to keep their personal information confidential if they received a public records request.

On MOTION by Ms. Shockley, seconded by Ms. Spencer, with all in favor, the Data Sharing and Usage Agreement with Polk County Property Appraiser, was approved.

SIXTH ORDER OF BUSINESS	Staff Reports
A. Attorney
Ms. Hancock stated she didn’t have anything to report but was happy to answer any questions.

B. Engineer
Mr. Duncan stated they have no report today but were happy to answer any questions.

C. Field Manager’s Report
Mr. Tindall reviewed the Field Manager’s report. He reviewed the contracted services, which included overall site maintenance is satisfactory, holiday lights were installed as approved, landscaper is keeping up with the property and beds are neat and detailed, plant fill-ins and mulch were done at entrances, and crepe myrtles received winter pruning. He reviewed the in progress item, which was assessing ROW trees with vendor for warranty items and next round of replacements where needed.

D. District Manager’s Report
Approval of Check Register
Ms. O’Rourke presented the check register from October 11, 2025 through January 9, 2026 totaling $598,037.07. Immediately following is a detailed run summary of the checks written. All of these have been reviewed for accuracy but happy to answer any questions on checks or invoices.

On MOTION by Ms. Shockley, seconded by Ms. Roden, with all in favor, the Check Register, was approved.

Board.

Balance Sheet and Income Statement
Ms. O’Rourke presented the unaudited financial statements. No action is required by the

SEVENTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

EIGHTH ORDER OF BUSINESS	Supervisors Requests
There being no comments, the next item followed.

NINTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman